Purchase Order Reports

Date Filter: Filter reports by date range, including options for:

• Daily
• Monthly
• Yearly

Search Filter: Quickly find specific items using a search function, allowing users to filter reports by item name, code, or description.

1. Purchase Order By Monthly

This report provides a detailed breakdown of purchase orders.

Report Details

• Month and Year
• Total purchase order per month
• Total Amount of purchase order
• Each month details by purchase order

2. Purchase Order By item

This report provides a detailed breakdown of purchase order made for each item.

Analyze purchase performance by item

Item Information:

• Item Code
• Item Description
• Unit Price Purchase Summary:
• Total Quantity Purchased
• Total Amount
• Average Cost Purchase Details:
• Purchase Order Number
• Purchase Order Date
• Vendor name

3. Purchase Order By Vendor

This report provides a detailed breakdown of purchase order made for each vendor.

Analyze purchase performance by vendor

• Total purchase orders made by each vendor items wise
• Total purchase orders made by each vendor amount wise
• Total purchase order made by item quantity wise

4. Vendor Ledger

Track vendor-wise financial activity over a selected period, including payment vouchers, credit adjustments, and running balances—supporting vendor reconciliation, payment verification, and audit compliance.

Vendor Transaction Summary

Table Columns:

• Transaction Date – Date of financial entry.
• Transaction Code – Unique identifier (e.g., PV-0001 for Payment Voucher).
• Memo – Optional notes or remarks.
• Debit – Amount paid to the vendor.
• Credit – Amount received or reversed.
• Running Balance – Cumulative balance after each transaction, marked as (CR) or (DR).

Operational Guidance

• Ideal for accounts payable, finance, and audit teams.
• Enables tracking of vendor settlements, reversals, and payment history.
• Can be filtered by vendor name, transaction code, or balance status.
• Supports monthly closing, vendor reconciliation, and dispute resolution workflows.

5. Vendor Closing Balance

Summarize vendor-wise financial activity over a selected period, including opening balances, purchases, payments, and final closing balances—supporting vendor reconciliation, payment verification, and credit control.

Table Columns:

• Vendor Category – Classification based on location/type (e.g., Lahore city vendor)
• Vendor Name – Individual or business account holder
• Opening Balance – Starting balance at the beginning of the period (Debit)
• Purchases – Total amount spent on goods/services from the vendor
• Payments – Total payments made to the vendor
• Closing Balance – Final balance after applying purchases and payments (Credit)

Process Utilization Guide

• Ideal for finance, accounts payable, and audit teams.
• Can be filtered by vendor category or balance status.
• Supports monthly closing, payment verification, and vendor management workflows.